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Background

The University receives Open Access block grant funding from Research Councils and the Charity Open Access Fund (COAF), which are centrally administered by the Open Access Service. Given current funding levels, it is not possible to support all Open Access publication costs. The following guidelines outline the approach the Open Access Service is taking when deciding which gold Open Access fees to support.

Research Councils APC Payment Guidelines - Effective 1 August 2018

Eligibility criteria for papers submitted to the Open Access Service from 1 August 2018

To be considered for Research Councils Open Access funding, papers must meet both of the following criteria:

  • The paper must acknowledge a Research Councils grant, stating the funder and grant number.
  • The corresponding author's affiliation must be to the University of Cambridge.

Qualifying papers will then be assessed against the 'Eligible costs' listed below. The Open Access Service may decide, on a case-by-case basis, to pay Open Access fees for corresponding authors at other UK institutions, or where the corresponding author is overseas.

Eligible costs (in order of decreasing priority)

  1. Article Processing Charges (APCs) for reputable fully Open Access journals.
  2. APCs to publishers of hybrid journals that are supporting the transition to Open Access with author accepted manuscript self-archiving embargo periods greater than 6 months for STEM and 12 months for AHSS.
  3. APCs to publishers of hybrid journals with author accepted manuscript self-archiving embargo periods greater than 12 months for STEM and 24 months for AHSS.
  4. Other publication charges to publishers providing an Open Access option that complies with the Research Councils’ policy. Authors are urged to avoid other publication costs wherever possible.

Reputable publishers 

Reputable publishers of fully OA journals meet at least one of the following criteria:

  • Listed in the Directory of Open Access Journals (DOAJ).
  • Member of the Open Access Scholarly Publishers Association (OASPA).

Publishers which the University believes are taking a sustainable and affordable approach to the transition to Open Access, for example by reducing the cost of publishing gold OA in hybrid (subscription) journals via offsetting deals or membership schemes, are listed below (subject to change):

  • Institute of Physics
  • Springer Nature (Springer Compact titles only)
  • Taylor & Francis
  • Wiley

Charity Open Access Fund (COAF) APC Payment Guidelines - Effective 1 August 2018

Eligibility criteria for papers submitted to the Open Access Service from 1 August 2018

The University will continue to support immediate gold Open Access for papers acknowledging COAF support so long as these comply with the COAF Open Access policy and funding is available from COAF.

However, APC costs for Research Councils co-funded papers excluded under the Research Councils criteria above will be charged entirely to the COAF block grant. For example, in the case of joint Research Councils/COAF paper in a hybrid STEM journal with a 12 month embargo, the journal would be considered compliant for Research Councils but would require payment of an APC from COAF. In this scenario, COAF would bear the full cost of immediate Open Access.