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Open Access

 

Further resources explaining how Symplectic Elements works are available on the Research Information Moodle site and you can find more information about how Symplectic Elements is used by the University here.


 

Q. What are the benefits of the new system?

There are lots of benefits to depositing your papers using Symplectic Elements:

  • less information to enter than the previous Open Access upload system
  • it's not possible to upload a duplicate submission
  • it's easy to see if your co-author has uploaded the paper
  • your paper gets into the repository quicker, which increases its visibility
  • you enter the information about your publication once but it is used in many systems saving you time in the future
  • better reporting capabilities for the Open Access Service, which means more accurate reports for Departments, Faculties and Schools
  • same high level of service and response from the Open Access team
  • display and linkage of ORCIDs in Apollo and Symplectic Elements
  • notifications if your paper is not compliant with the HEFCE open access policy

At first glance it might seem that Elements is asking for more information but to deposit an article you only need to fill in six fields. You can add more information if you want but this isn’t necessary as Symplectic Elements will automatically add this information when the paper is published. If you put a little bit of extra effort in when you deposit your publication then it will save you lots of time later on as the information will be reused in other systems, such as ResearchFish or your departmental profile page if they use Symplectic Elements data.

Q. Where can I find out more information on how to deposit articles in Symplectic Elements?

We have produced both step-by-step instructions (opens pdf) for how to use Symplectic Elements to deposit your publication and a video example of a deposit (please note, the video content does not work with Internet Explorer).

Q. How do I add or remove a user?

This isn't something you can do yourself, so please contact us on researchinformation@admin.cam.ac.uk and let us know the details. New starters should be added automatically a week or so after they are allocated a CRS ID.

However if you are a Group Administrator and want to add or remove someone from a custom group (rather than removing them from the system as a whole) please read our guide to how to do this in the sections above.

Q. Can someone else (e.g. my assistant) deposit my papers in Elements?

Yes, this is possible. You will need to give them "delegate access" so they can deposit on your behalf of and complete the deposit. To do this within Elements follow Menu>My account>Manage delegates and select the user you would like to delegate access to. This user will now be able to impersonate your login, update your Elements profile, claim publications and submit articles on your behalf.

If you have a research group it is also possible to delegate Elements access for all members of the group to one adminstrator (for instance, a personal assistant, secretary, lab manager, etc). If you do not have this level of access and need it, please email researchinformation@admin.cam.ac.uk to request delegate access for your group.

Q. Who can see my information in Elements?

Access to our instance of Elements is limited to researchers at the University of Cambridge and is protected by Raven. Co-ordinators of Strategic Research Initiatives and Networks and other key individuals with roles in research facilitation and administration also have differing levels of access.

Only information that is in your 'profile' view in Elements (tab in the top left corner after you log in) is visible to other users. Your user interface, after login, is only visible to you, your delegate(s) if you have allocated such rights, and your Departmental Administrator. Only users with additional reporting and administration rights can see your h-index or citation figures.